Feature Request: Allow Linking to Scheduled Documents in Page Builder

Product Ideas
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Summary

Enable users to reference and link scheduled documents in Page Builder before the documents become publicly available.

Problem Statement

Our portal is primarily used as an information hub where content is frequently prepared and published according to a planned schedule. A common use case is preparing documents in advance and scheduling their publication for a specific date and time.

Currently, scheduled documents cannot be selected or linked from Page Builder components while they are still in a scheduled state. This limits the usefulness of document scheduling, especially for pages that need to be prepared ahead of time.

For example, if a page contains a link to a document that should become available on a future date, editors must either:

  • Wait until the document is published before adding the link to the page, or
  • Create a reminder to manually update the page on the publication date.

This creates unnecessary manual work and increases the risk of missed updates.

Expected Behavior

Users should be able to select and link scheduled documents from Page Builder in the same way they can link published documents.

The document should remain unavailable to end users until its scheduled publication date, but the reference to it should already exist in the page configuration.

Proposed Solution

Introduce support for scheduled documents as selectable assets in Page Builder.

Possible implementation approaches:

  1. Allow scheduled documents in the Link Picker
    • Extend the Page Builder link selection dialog to include documents with a future publication date.
    • Clearly indicate the document status (e.g., “Scheduled – available from 01.09.2026”).
    • Only allow users with appropriate permissions (e.g., content editors) to select scheduled documents.
  2. Maintain access control based on publication status
    • The generated link should not expose the document before its scheduled publication date.
    • Before publication, unauthorized users or visitors should receive the same behavior as accessing any unpublished content (e.g., unavailable/not found).
  3. Optional enhancement: Scheduled content awareness
    • Display warnings in Page Builder if a page contains links to documents that are not yet published.
    • Provide the scheduled publication date to editors for easier content planning.

Benefits

  • Enables fully planned content releases without manual follow-up tasks.
  • Makes document scheduling more useful across all portal components, not only Document & Media widgets.
  • Reduces administrative overhead and the risk of broken or missing links.
  • Improves the overall content management workflow for editors.